Track modifications in Payables

Oracle Cloud improvement on current tracking option 'about this record'

Oracle Financials Cloud supports audit history enablement for multiple business objects in Payables. With this feature it is now possible to track modifications in Payables business objects such as invoice, invoice lines, distributions and invoice installments. This is a serious improvement on the current tracking option ‘about this record’, making it possible to retrieve valuable modification details of your Payables transactions in one report.

Improvement

The highly limited view option ‘about this record’ is not sufficient in providing modification details of your AP transactions. The information is widely dispersed – only approachable in most AP transactions separately – and very limited in terms of information.

The option ‘About this record’ is highly limited, providing very little information about the record update. For example, no distinction is made between a view or a modification of the record. Let alone providing details about the latest modification.

On the contrary, Audit History Enablement provides a full overview of all the modification details for the business objects invoices, invoice lines, invoice distributions and invoice installments. The feature distinguishes the event types Insert, Update and Delete, shows who performed the modification, where the event type has taken place and what has been modified by showing both the old and the new value.

Audit Reports showing detailed information about an updated invoice distribution

Benefits

This new feature can be highly beneficial for audit purposes, giving client organizations the opportunity to be more in control of their Payables processes.  Business objects as invoice amount, distribution and supplier bank account are more easily and more comprehensively controlled by using the audit trail.

Furthermore, this report can provide insight in your payables process, showing a full overview of modifications in your transactions.

Set up

When updated to 19A, Audit History Enablement is easily set up in the Manage Audit Policies page, where you can switch on the auditing level and enable the desired business objects and attributes.